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What Happens at the Annual General Meeting?

Categories: About,Ministry

When is it?

Our Annual General Meeting happens each year in February or March. In 2018, it’s on Sunday 4th March after our combined 9am morning service.  It’s a public meeting, so anyone’s welcome to attend.

Who’s Eligible to Vote?

To be eligible to vote at the AGM, a person signs a declaration which states:

I am a member of the Anglican Church of Australia. I have been baptised.
I am not less than 18 years of age.

I have usually during 3 months within the past 12 months attended services of public worship at [name of church] or as part of an associated congregation of that church.

I do not claim to be a parishioner of any other church or parish of the Anglican Church of Australia.

I have not voted at a general meeting of parishioners of any other church or parish of the Anglican Church of Australia within the past 3 months and I do not intend to vote at a general meeting of parishioners of any other church or parish of the Anglican Church of Australia within the next 3 months.

Dated [this day]  of 20[  ] .”

What do we do?

The business of the annual general meeting of parishioners of a parish is – (references in brackets are to the Parish Administration Ordinance 2008)

(a)  to receive the declarations of those persons then present (rule 4.2(1) and (2)), and

(b)  to determine whether a quorum is present (rule 4.3(1)), and

(c)  to elect a minute secretary, and

(d)  to receive apologies, and

(e)  to give directions as to the confirmation of the minutes of the meeting at or after its conclusion, and

(f)  to receive reports about ministry within the parish from –

(i)  the minister, and

(ii)  with the minister’s consent, a superintendent, teacher, leader or other officer appointed under rule 3.17(1), and

(g)  to receive and pass or otherwise determine on the financial statements of the wardens (rule 3.8(4)) and to receive any report from the wardens about the exercise of their other functions, and

(h)  to receive and pass or otherwise determine on any separate financial statements of any organisation of the parish (rule 3.9(3)), and

(i)  to receive notification of the name of the person appointed by the minister as a warden (rule 3.14), and

(j)  to elect 2 qualified persons to be wardens, and

(k)  to elect a qualified person or persons to the office of auditor of the financial statements and accounts of the wardens, and

(l)  to determine –

(i)  whether or not qualified persons should be elected and appointed as members the parish council, and

(ii)  whether or not the parish council should include a qualified person elected by the members of each congregation voting separately from the members of the other congregations, and

(m)  if paragraph (l)(i) is answered in the affirmative but paragraph (l)(ii) is answered in the negative, the annual general meeting of parishioners –

(i)  is to resolve that there be 3, 6 or 9 elected persons, and

(ii)  is to elect qualified persons to be those members, and

(n)  if both paragraphs (l)(i) and (l)(ii) are answered in the affirmative –

(i)  the annual general meeting of parishioners –

(A)  is to resolve there are to be 0, 1, 2 or 3 elected persons, and

(B)  is to elect qualified persons to be those members, and

(ii)  the members of each congregation at the annual general meeting of parishioners voting separately from the members of the other congregations are to elect 1 qualified person to be a member of the parish council, and

(o)  to elect parish nominators if entitled to do so under the Nomination Ordinance 2006 or to postpone the election until an adjourned or subsequent general meeting of parishioners in accordance with that Ordinance, and

(p)  to elect a representative or representatives if entitled to do so under the Synod Membership Ordinance 1995 or to postpone the election until an adjourned or subsequent general meeting of parishioners, and

(q)  to make such recommendations as it may wish on any matter connected with the business of one or more congregations of the parish, including any matter which it is appropriate for the wardens or parish council to deal with, and

(r)  to exercise any other function which may be authorised by any ordinance.

 

Author: Roger Fitzhardinge